Bike rental management software:
everything in one place
Digital contracts, tablet signature, automatic invoices and fleet management. Everything you need to grow your business — paperless.
No credit card required Set up in 5 minutes Cancel anytime
GEAR CORE is an all-in-one SaaS bike rental management software, designed for rental shops, tour operators and seasonal businesses. It creates digital rental contracts in ~90 seconds, collects the customer's signature on a tablet without printing anything, generates automatic invoices and monitors the entire bike fleet via QR code — all from a single web dashboard, at € 99/month with no commitment. Read the full guide →
Everything you need, nothing superfluous
A single platform for your contracts, fleet, customers and accounting.
Digital contracts
Create contracts in seconds with a guided wizard. Select the customer, dates, bike and additional services. The PDF is generated automatically.
- ✓ Intuitive multi-step wizard
- ✓ Professional PDF with logo
- ✓ Complete history
- ✓ Export and print
Digital signature on tablet
The customer signs directly on the tablet. The system syncs the signature in real time without cables or configuration.
- ✓ Automatic tablet assignment
- ✓ Touch signature canvas
- ✓ Instant synchronisation
- ✓ Paperless flow
Fleet management
Track every bicycle with QR code, status, maintenance and location across your sites.
Automatic invoices
Generate invoices directly from contracts, with sequential numbering and email delivery.
Bookings & calendar
Calendar view with real-time availability. Manage future bookings and prevent overlaps.
Customer management
Customer records with ID photo, rental history and CSV export for your analysis.
Reports & statistics
Real-time dashboard with revenue, active contracts, fleet utilisation rate and monthly trends.
Multi-location
Manage multiple shops and warehouses from a single account. Each location with its own team and tablets.
From customer to signature,
in under 2 minutes
Watch every step in action — the simulation plays automatically.
Dashboard
Overview of active contracts, revenue and fleet in real time.
New contract
Operator fills in customer, dates and bicycle in seconds.
Customer signs on tablet
Digital signature collected directly in-store, paperless.
PDF and invoice ready
Contract archived. Invoice generated with one click.
One price,
everything included
No surprises, no plans to compare. Access all features with a single monthly subscription. See full pricing details →
Monthly subscription · cancel anytime
No credit card required for the free trial
- Unlimited bikes and users
- Digital contracts with professional PDF
- Digital signature on tablet
- Automatic invoices from contracts
- Bookings and calendar
- Fleet management with QR scanner
- Customer records with ID photo
- Advanced reports and statistics
- Multi-location (shops and warehouses)
- Custom branding
- English support included
Want to see it
live?
Book a 30-minute demo with our team. We'll show you the app in action, answer your questions and help you decide if it's right for you.
- Full application tour
- Tablet digital signature demo
- Answers to all your questions
- Free guided setup
Frequently asked questions
Does it work on smartphone and tablet too?
GEAR CORE is designed to be used via web on PC by operators. The tablet has a dedicated mode for the customer to sign the contract directly in-store. The smartphone is supported for scanning the QR codes of the bicycles in the fleet.
Can I manage multiple shops with a single account?
Yes. You can create multiple locations (shops and warehouses), assign operators and tablets to each one, and view everything from a single centralised dashboard.
Is the digital signature legally valid?
The signature collected on the tablet is saved as an image and linked to the PDF contract. We recommend consulting your legal advisor for the specific requirements of your sector.
What happens when the free trial ends?
After 14 days, to continue you activate the subscription at € 99/month. Your data remains intact. If you don't activate the subscription, access is suspended but data is kept for 30 days.
Is there a long-term commitment?
No. The subscription is monthly and you can cancel at any time from the Settings page, without penalties.
Ready to digitalise your rental business?
14 days free, then € 99/month. No credit card required to get started.
GEAR CORE is built for your type of business
From a small seasonal rental to a multi-location chain: one software for every need.
Bike shops & rental outlets
Manage contracts, fleet and customers in seconds. Even at peak times, without queues or paper.
Tour operators & cycling guides
Manage groups, rentals with extra services (helmet, lock, insurance) and digital signature for every customer.
Hotels, B&Bs & resorts
Offer bikes to guests as an added service, with digital contracts in 90 seconds and no paperwork.
Multi-location chains & franchises
Centralised dashboard across all your rental points, with dedicated operators and tablets for each location.
Seasonal summer or winter rentals
Monthly subscription with no commitment: activate it only in your open months and cancel at the end of the season, penalty-free.
Tourism authorities & municipalities
Manage distributed rental points on cycling routes, parks or lakesides with centralised visibility.
Numbers that make a difference
Concrete data on what changes when you digitalise your bike rental.
~90 sec
to create a complete rental contract, versus 10–15 min with paper and pen
0 paper
no printing, no physical archives: contracts, signatures and invoices all digital
€ 99/month
fixed all-inclusive price, no per-contract fees, no hidden premium plans
Resources on bike rental management software
Want to know more before starting? Read our complete guide on how to choose a bike rental management software: which features are essential, how to digitalise contracts and how to manage your fleet paperlessly.
Also available in: Italian guide · Spanish guide.